Collective Conversations

As part of our System Response, we host weekly online information sessions for organisations and individuals in the play, active recreation and sport sector in the Greater Wellington Region. These conversations are designed to offer sector members the opportunity to receive key updates, ask questions, and share what's on their mind.  

If you are interested in attending and haven't received any information so far, please register your interest by email

Wellington Regional Update - Thursday 21 May

The key points of this conversation include:

Rodger Thompson, Sport Wellington

  • Updates in relation to returning to play under level 2 - Find out more
  • End-to-end planning examples, Wellington Hockey, College Sport Wellington, yoga business and two fitness providers. We’ll promote their examples so others can use them and adapt to suit their own situation - view resources and templates
  • Contact tracing solutions  - the Government app has been released ‘NZ Covid Tracer’
  • So far we’ve given out just over $250,000 from the Community Resilience Fund. We encourage more clubs and organisations to check the information about the fund on our site and if you’re eligible to apply.

Colin Stone, Sport New Zealand

  • Provided a breakdown of the $265m budget announcement for play, sport and active recreation. Sport New Zealand will receive the money on 1 July and is currently work out how it will be distributed over the next four years.
    • Reset and Rebuild ($83m, 30%)
      This new funding will provide further support and relief to ensure bodies at all levels remain viable for their communities.
    • Strengthen and Adapt ($104m, 40%)
      COVID-19 has highlighted for many of our partners areas in which their organisations are vulnerable and identified ways in which they can make them stronger.
    • Different and Better ($78m, 30%)
      We have to make the most of this chance to reimagine how the sector might look in the future and what will best enable it to meet the needs of all New Zealanders. Part of this work will be exploring what that future might look like, and how we might use new technology and research to modernise the sector.
  • Sport NZ has just released a ‘decision tree’ alert level 2 guidelines quick reference quide to assist in planning.
  • 27 NSOs have signed off on a guidelines doc for season transition between winter and summer sports. This puts the participant and athlete welfare at the centre of decision making.
  • Sport NZ have been running a number of webinars – Health and Safety and meeting WorkSafe requirements - go to content archive

Steve Weir, Wellington Golf, Operations Manager

  • The role of Wellington Golf during Level 4 to Level 2
    • Had weekly zoom meetings and also talked individually to clubs
    • Discussed the maintenance of assets, understand cash position, encouraged clubs to apply for wage subsidy
    • Provided guidance re ability to play golf under level 3 and understanding the guidelines.
    • Looked at plans and contact tracing – most clubs could use their membership system
  • Lots of changes again under level 2, especially for clubrooms/cafes having to individually serve people which impacts on staff numbers.
  • Hoping to get back to competition in July or August.

Dylan Lindstrom, Royal Wellington Golf Club, General Manager

  • The realities of operating a club in Level 3 and Level 2
    • Not just a golf club, have tennis courts, a pool, café and shop
  • Communications and planning were the key elements
    • The better you set up the environment and message the expectations to users, the easier it is on your staff
    • Keep refining your plans
  • Thinking about the user experience and what member behaviours/habits would need to be changed to meet the new guidelines?
    • Think it through in a chronological sequence from booking, arriving, using the locker room, play, using the locker room, going into the café/clubrooms, departing
    • Be cautious when you first open. It is easier to gradually increase your activities as you go rather than have to decrease and pull back on your offering.
    • Know that things will go wrong or need changing and be ready to adapt quickly
  • The membership system would work for most but some might need to sign in using pen and paper.
    • People have been quick to embrace new technology (paper is the back-up) but you want them (the participant) to take ownership of it.
  • High touchpoints – remove them or do extra cleaning. Leave doors open.
    • For low use items e.g. ball machine, we ask members to clean it themselves after they’ve used it
  • Need to stop people from mingling – they haven’t seen each other in a while and it’s like a reunion
  • Initially, the club only opened to members, no visitors to restrict the numbers.

View NZ Resources and Templates 

Wellington Regional Update - Thursday 14 May

The key points of this conversation include:

Rodger Thompson, Sport Wellington: 

  • Community Resilience Fund currently live for clubs and regional organisations -Find out more
  • Regional Response Group work is ongoing, with particular focus being given to the transition from winter to summer sport; health and safety approaches including contact tracing software; and how recreation and sport can be adapted to be delivered safely - See latest actions and updates
  • Delivering sport and recreation at Alert Level 2 webinar - Find out more

Colin Stone, Sport NZ:

  • Adjustments have been made to the latest guidelines of sport and recreation (Signed off at midnight Wednesday 13 May) and Sport NZ will be updating their latest guidelines to reflect this - see the latest information
  • Have been working on a decision tree to help organisations with all the steps  they need to put in place to make sure they’re ready and prepared to go back into the field of activity - download PDF
  • Aware that lots of organisations - Councils, NSOs, RSOs are working on contact tracing software. There is not necessarily one size fits all, but the most important thing is that there are processes in place that captures the necessary information about people in places. 
  • Budget bid to be announced this afternoon 

Sarah Murray, Wellington City Council: 

  • Working hard to prepare facilities for opening under Level 2. Having to adapt to the changing guidelines and requirements – agile as we think about how to make spaces function. 
  • WCC facilities start opening from today. The ASB Sports Centre will be reopening Monday. Staff will be reaching out to everyone with a standing booking as these will not automatically rollover. 
  • Things will look and feel different at Council facilities. Ask that everyone is patient and flexible and that you pass this message on to your players/members. 
  • Things that will look/feel different: 
    • 10 person limit – groups of no more than 10 will be the limit on one field or court – this does include coaches and support staff 
    • Contact tracing - have developed a system for Wellington spaces and places - Rippl App - find out more
    • All facilities/venues will be cashless - ask that you pay using eftpos or the online booking system 

Wellington Regional Update - Thursday 7 May 

The key points of this conversation include:

Rodger Thompson, Sport Wellington: 

  • Community Resilience Fund announced for clubs and regional organisations -Find out more
  • Regional Response Group updates and Living Well overview - See latest actions and updates
  • Alert Level 2 Guidelines come out today. A decision on when we move to Alert Level 2 will be made by cabinet on Monday 11 May. - View the guidelines

Colin Stone, Sport NZ:

  • The Community Resilience Fund is separate from Sport NZ's Budget Bid and Sport Recovery Package put to Government
  • Sport NZ are working on two other funds: 
    - $6m to support partner organisations 
    - $1m to support the system
    As well as a Physical Activity fund to promote play, sport and recreation opportunities. More details on this will be released as soon as they're available. 
  • With the Alert Level 2 Guidelines and parameters, organisations need to ensure they take a measured and safe approach; Take it slowly and carefully, test things, revise and try to get it right. 
  • SNZ are developing national guidelines in support of the season transition conversation that is currently taking place (winter/summer sports).

Joe Hitchcock, Badminton New Zealand:

  • Have developed level guidelines document to support the Badminton Community - view document
  • Also are using a Status Tracker for Badminton Events, Programmes & Facilities - view document
  • Recommends that you date all documents! Information is changing so rapidly, you need to show the date of when a doc was released/when it was relevant.
  • Have been working closely with Squash and Tennis New Zealand as well - view Tennis NZ resources

Mark Curr, Hutt City Council: 

  • Survey conducted by Hutt and Upper Hutt City Councils -see summary of insights
  • Hutt City Council intend to use their platforms to provide marketing and support to promote what’s happening and encourage engagement. They will also be focused on supporting clubs in their region. 
  • Emphasized the importance of communication and the personal touch - you can’t assume that comms are getting through and that people know info just because you’ve communicated it through your channels. Check in with people. 

Wellington Regional Update - Thursday 30 April

The key points of this conversation include:

Sport Wellington's System Response Lead Rodger Thompson: 

  • Update on progress of the Regional Response Group;
  • Sport Wellington webinars - find out more

Kelly Curr and Colin Stone, Sport NZ:

Glenn McGovern, Wellington City Council:

  • 2020-2021 Annual plan being deliberated by council today. Includes a recommendation of lower rates increase (4.9% rather than 9%). Consultation will be open from May 9 to June 8 2020;
  • Closing date for Social & Recreation Fund has been extended to May 29. Council are still working on finalising the criteria for this fund. 

Wellington Regional Update - Thursday 23 April

The key points of this conversation include:

  • a summary of the regional sector survey from Sport Wellington - view the Survey results
  • details around the budget bid that has gone to Government from Sport NZ;
  • overview of the Class 4 gaming and funding situation from NZCT;
  • developments surrounding Council rental relief, sport field fees, and submissions to the council's annual plan. 

A summary of Mike Knell’s notes can be found on our Funding Updates page. Key points of his message included:

  • NZCT key actions to date
  • Approved Purposes and refunding if necessary
  • Looking forward - July onwards
  • What you can do to support Class 4 so they can continue to support the sector

View the full notes

Wellington Regional Update - Thursday 16 April

The key points of this conversation include:

Sport Wellington's System Response Lead Rodger Thompson: 

  • summary of our Sector Survey insights
  • overview of the Regional Response Group
  • outline of our next steps in supporting the sector. 

Colin Stone, Sport NZ Regional Manager:

  • Sport NZ's Recovery Package;
  • the Active NZ Survey;
  • the future of Class 4 gaming funding;
  • insight into Sport NZ's process and thinking around what different alert levels mean for the sector. 

Glenn McGovern, Wellington City Council:

  • Recovery Plan has been agreed upon by council which includes a rent relief package affecting 160 leases, more details of which will be released in the coming weeks.
  • Council are currently working on drafting their annual plan which will be released on April 30 and out for public consultation for four weeks.


Wellington Regional Update - Thursday April 9


If you are interested in attending the Collective Conversation - Wellington Regional Update, and haven't received any information so far, please register your interest by email